Integration Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with Vende. You will complete the following high-level steps (in order) → 

• Review the FAQs prior to syncing 

• Generating your API key in Leafly 

• Enter your Leafly API key in Vende

• Post-Integration Actions in Leafly 

 Integration Guide Disclaimer

For further assistance or questions, please reach out to your Vende Account Manager or Vende Support (support@vende.sale or 855-720-3315) or use our Request Form to contact the Leafly Support Team. 

 

Please also visit our Knowledge Base for helpful hints and tips.

 

Leafly Setup - Generating your API Key 

1. Accessing the Integration Settings

• Open your web browser and sign in to Leafly Biz → https://business.leafly.com
• Navigate to the left side panel, and click on the 'Settings' arrow
• A drop-down will appear. Select the 'Integrations' option.

2. Integration Setup

• On the Integrations settings page, select 'connect my POS' to begin the integration sync process. 

• Under POS System, select the drop-down to find Vende.
• Click the option
• Select continue to next step.
• Once you do, your Leafly API key will be generated for you to copy. 

• Click 'copy' to copy your Leafly API key.
• Once copied, click 'continue to next step' to continue the sync process on Leafly Biz. 

• Click acknowledge and accept to accept the Data Override Warning and complete the sync process on Leafly Biz. 

• You will be taken back to the POS Settings page, with a success message in the upper right corner. 

Vende Setup

1. Copy your Leafly API key into Vende

• Log in to Vende back office

• Once logged in, click on your name then select Settings from the drop-down menu that appears.

• Click on Integrations → Leafly

• On the Leafly Integration page, paste the Leafly API key into the Dispensary Menu Key field

• Click Save Leafly Setting to save your API key
• Add in the Leafly API key to the Leafly API key field for your location. 

1. • • If you have multiple stores in Vende, you will be able to set one Leafly key per store just as you would be able to set individual hours for your individual stores.

   • Click Save.

• Please note: Only products that you have enabled via the product profile will sync to your Leafly menu.

 

2. Enable products to sync to your Leafly menu within Vende

• To configure your products to sync to your Leafly menu, first go to your Inventory tab within Vende

• Next, click on the Product Profile button

• Scroll all the way to the right and click on the three dots next to the product you would like to display. Select edit from the menu that appears.

• Click the toggle to Show In Leafly

• Save to update Product Profile
• If you have made edits to new products and you would like to sync them to your Leafly menu immediately, head back to your Leafly Integration Settings page and click the Sync Leafly Menus button

For additional information on how to configure your Leafly menu integration within Vende, please refer to the steps within this article.

Leafly Configuration (post-POS sync)

Once you have successfully synced your Vende POS menu with Leafly, you can configure the integration and override menu data in Leafly Biz.

These changes will persist in your Leafly menu unless you disconnect and then reconnect your POS and resync your POS menu data.

Locate your Menu Manager Settings by checking out this Help Desk article: Where do I locate my menu manager settings and options?

• Default Item Status
• Category Mapping
• Inventory Availability Rules
• Inventory Exclusion Rules
• Cannabinoid Calculation
• Disconnecting your POS

 

Default Item Status

On the POS Settings page, automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status will need to manually be set to active before being visible on online menus.

• Items set to “Active” will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
• Items set to “Inactive” will be hidden from all online menus and will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

Category Mapping

Related article: Mapping your categories on Leafly

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other.

If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. Remap categories as desired on the POS Settings tab once your menu is successfully synced to Leafly.

 

Inventory Availability Rules

Related article: Setting inventory thresholds

On the POS Settings page, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

Inventory Exclusion Rules

Related article: How do I exclude items from syncing over to my Leafly menu from my point of sale?

On the POS Settings page, you can permanently exclude inventory from appearing on your online menus. You can set exclusions by keywords and categories.

Cannabinoid Calculation

Related article: Customizing your cannabinoid values on your Leafly menu

On the POS Settings page, you can select which calculation method is applied by default to the THC and CBD values coming from your POS menu. More information on the available calculation methods can be found here.

Please note: The THCA Only and CBDA Only setting options are not available.

Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

Vende FAQs (please review prior to menu sync)

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

• No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

Once I make a change in my POS, how soon will I see the changes on Leafly’s menu? 

• Your inventory data will sync to Leafly the evening you enable the integration at 11:59PM, and continue syncing once a day after that. 
• If you want to sync immediately, head to your Leafly Integration Settings page within Vende and click the Sync Leafly Menus button. This will automatically push all items to Leafly.

Why are certain products not appearing on my menu?

• First, please ensure that you have toggled Show In Leafly on within the product profile in Vende. 
• If the item was not enabled to show on Leafly, update those settings, then return to your Integration Settings page within Vende to click the Sync Leafly Menus button to send an update to your Leafly menu.
• Please allow up to 15 minutes for the updates to process and display on your menu.
• Second, please ensure that the inventory level of that product is above any low inventory thresholds you have put in place in your Leafly Integrations Settings.
• If you have confirmed both of those items and still do not see the item on your menu, please contact Leafly support using this request form.

Can I manually update fields on Leafly Biz that are missing? 

With this integration, when you are synced, you can:

• manually select staff picks
• override status of items received from the POS
• set inventory thresholds at a global and category level
• override your POS menu items with your own product photography, descriptions, potency values and more

If you disconnect and choose to retain data from your last POS sync, any overrides made in Leafly Biz will remain unless a POS is reconnected and resynced to Leafly. 

If you disconnect and choose to restore pre-POS connected menu data, any overrides made in Leafly Biz will not remain and will be deleted. 

 

Do products on the menu have sales tax associated? 

• Currently sales tax is not included in the pricing for products. 
• You can use the tax calculator settings to present tax estimates to shoppers during checkout if you have ordering enabled. For more information, please see this article.

 

Can I regenerate my Leafly API key? 

• If you need to regenerate your Leafly API key, please contact Leafly support using our Request Form.

Can I deactivate the menu sync?

• Yes, you can disconnect your POS in Leafly Biz. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

Field Mapping

 

Leafly Field	Vende Field	Notes
Product Name	Display Name	-
Category	Category	-
Strain Name	N/A	-
Brand Name	Brand	-
Potency Data (THC + CBD)	THC, CBD	You can toggle between % and MG
Item Description	Description	-
Product Image	Image	Please make sure to upload a high-quality brand asset
Price	Retail Price	-
Status (active / inactive)	Enable / Disable Pick-Up	Currently this is not available

For further assistance or questions, please reach out to your Vende Account Manager or Vende Support (support@vende.sale or 855-720-3315) or use our Request Form to contact the Leafly Support Team.