Integration Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with AcadiaPOS. You will complete the following high-level steps (in order) → 

 

1. Review the Acadia FAQs
2. Generating your API key in Leafly
3. Enter your Leafly API key in Acadia
4. Activate and configure your menu sync in Leafly Biz

 

Integration Guide Disclaimer

For more information on the functionality of AcadiaPOS, please visit AcadiaPOS Knowledge Base

For further assistance or questions, please contact AcadiaPOS Support (support@acadiapos.com) or email help@leafly.com to connect with the Leafly Support Team. 

 

 

Leafly Setup - Generating your API Key 

1. Accessing the Integration Settings

• Open your web browser and sign in to Leafly Biz → https://business.leafly.com
• Navigate to the left side panel, and click on the 'Settings' arrow
  
• A drop-down will appear. Select the 'Integrations' option.

 

2. Integration Setup - Getting Started

 

To get started, click on the Connect my POS option once on the Integration Settings page:

 

From the drop-down selection, choose the option: AcadiaPOS. Select 'continue to next step' to proceed to the next screen:

 

 

On this screen, your API key will be generated. You can click copy to copy your API key from Leafly. To finalize the integration steps on Leafly, please select continue to next step

 

 

Click 'acknowledge and accept' to accept the Data Override Warning and complete the sync process on Leafly Biz.

 

You will be taken back to the POS Settings page. At all times, you can preview your API key that has been generated for your integration on Leafly. 

 

 

 

Please continue to AcadiaPOS Setup, as menu items will not sync to Leafly until those steps have been completed. 

 

 

AcadiaPOS Setup

For more information on the Leafly <> AcadiaPOS integration, please check out this article: Leafly Integration 

 

 

1. Enable Integration

• Go to Settings in the left navigation menu.
• Select the General Settings tab.
• Scroll down to Leafly Integration.
• Under ENABLE INTEGRATION, select Enabled.
• Scroll down and press Save.

 

 2. Assign API Key

• Go to Settings in the left navigation menu.
• Select the Locations tab.
• Press the edit icon next to the location.
• Scroll down to LEAFLY MENU KEY.
• Under LEAFLY MENU KEY, enter the API Key provided to you by Leafly.

 

3. Create Attributes

• Follow the steps below. All attributes must be created.

• Go to Items in the left navigation menu.

• Press the Custom Attributes button in the upper right corner.

 

Leafly Category: 

• Press + New Product Attribute.
• Under ATTRIBUTE CODE, enter leafly_type.
• Under ATTRIBUTE NAME, enter Leafly Category.
• Under CUSTOM ATTRIBUTE TYPE, select String.
• Under FRONTEND INPUT TYPE, select Select.
• Under SELECT VALUES, press +Add New.
• Under VALUE and LABEL enter the following:
  • VALUE: Accessory LABEL: Accessory
  • VALUE: Seeds LABEL: Seeds
  • VALUE: Clone LABEL: Clone
  • VALUE: Flower LABEL: Flower
  • VALUE: Edible LABEL: Edible
  • VALUE: PreRoll LABEL: PreRoll
  • VALUE: Concentrate LABEL: Concentrate
  • VALUE: Cartridge LABEL: Cartridge
  • VALUE: Topical LABEL: Topical
  • VALUE: Other LABEL: Other
• Under SHOW ON PRODUCT LIST, select Enabled.
• Press Save Changes. 

 

 

Leafly Unit:

• Press + New Product Attribute.

• Under ATTRIBUTE CODE, enter leafly_unit.

• Under ATTRIBUTE NAME, enter Leafly Category.

• Under CUSTOM ATTRIBUTE TYPE, select String.

• Under FRONTEND INPUT TYPE, select Select.

• Under SELECT VALUES, press +Add New.

• Under VALUE and LABEL enter the following:
  • VALUE: oz LABEL: Oz
  • VALUE: g LABEL: G
  • VALUE: each LABEL: Each
• Press Save Changes.

 

Leafly Count of 'Unit'

• Press + New Product Attribute.

• Under ATTRIBUTE CODE, enter leafly_amount.

• Under ATTRIBUTE NAME, enter Leafly Count of 'Unit'.

• Under CUSTOM ATTRIBUTE TYPE, select Floating Point Number.

• Under FRONTEND INPUT TYPE, select Text.

• Press Save Changes.

 

Strain Name

• Press + New Product Attribute.

• Under ATTRIBUTE CODE, enter leafly_strain.

• Under ATTRIBUTE NAME, enter Strain Name.

• Under CUSTOM ATTRIBUTE TYPE, select String.

• Under FRONTEND INPUT TYPE, select Text.

• Under UI COLUMN SIZE IN POS, enter3.

• Under SHOW ON PRODUCT LIST, selectEnabled.

• Press Save Changes.

 

 Compounds (THC/CBD) 

• Press + New Product Attribute.

• Under ATTRIBUTE CODE, enter leafly_cbd OR leafly_thc

• Under ATTRIBUTE NAME, enter Compound(CBD) or Compound(THC)

• Under CUSTOM ATTRIBUTE TYPE, select Floating Point Number.

• UnderUI COLUMN SIZE IN POS, enter2.

• Under FRONTEND INPUT TYPE, select Text.

 

 

 

Integration Configuration and Settings

Once you have successfully synced your AcadiaPOS menu with Leafly, you can configure the integration and override menu data in Leafly Biz.

These changes will persist in your Leafly menu unless you disconnect and reconnect your POS and resync your POS menu data.

Locate your Menu Manager Settings by checking out this Help Desk article: Where do I locate my menu manager settings and options?

 

With AcadiaPOS, you have the following options: 

• Default Item Status
• Category Mapping
• Inventory Availability Rules
• Inventory Exclusion Rules
• Cannabinoid Calculation
• Disconnecting your POS

 

Default Item Status

Automatically set new and restocked items to either active or inactive by default. Items automatically set to inactive status must be manually set to active before being visible on online menus.

• Items set to “Active”: these items will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
• Items set to “Inactive”: these items will be hidden from all online menus. They will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

 

Category Mapping

Related article: Mapping your categories on Leafly

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, and Other.

If your POS-assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. You can remap your POS Category to the Leafly category. 

 

 

Inventory Availability Rules

Related article: Setting inventory thresholds

You can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the threshold set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

Note: If your POS has the ability for thresholds, those settings will override Leafly. 

 

 

Inventory Exclusion Rules

Related article: How do I exclude items from syncing over to my Leafly menu from my point of sale?

You can permanently exclude inventory from appearing on your online menus by product keyword or category.

 

 

Cannabinoid Calculation

Related article: Customizing your cannabinoid values on your Leafly menu

You can select which calculation method is applied by default to the THC and CBD values coming from your POS menu on the POS Settings page. More information on the available calculation methods can be found here.

Please note:The THCA Only and CBDA Only setting options are not available.

 

Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

AcadiaPOS FAQs

Is there a cost associated with using this integration?

• No, there is no additional cost associated with turning on this integration.

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

• No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state.
• To learn how to disconnect your point of sale, we advise following the instructions in this article:How do I disconnect my point of sale?

How often does Acadia sync with Leafly? 

• AcadiaPOS pushes menu updates to Leafly once per minute. 

What fields do you pull data from in AcadiaPOS?

• You can preview the fields below:

Leafly Field	AcadiaPOS Field	Notes
Item Name	Name	--
Category Type	Category	--
Strain Name	Strain Name	Through the attribute field, see Acadia POS set up for more information
Brand Name
Compound Data (THC& CBD)	Compound (CBD) and Compound (THC)	Through the attribute field, see Acadia POS set up for more information
Description	Description	--
Image	Change Product Picture	--
Price	Price	--

 

Can I manually update fields on Leafly Biz that are missing? 

• You will be able to manually update any field except for pricing and your product sizes (variants)
• To learn how to manually edit POS data, please check out this Help Desk article: What data can I manually edit on Leafly if I am syncing with a point of sale?

Do products on the menu have sales tax associated? 

• No, sales tax is not included in the pricing for products
• Clients can also use our tax feature in the Menu Manager Settings Biz to set sales and excise taxes to apply in checkout. To learn more about setting these options, please check out this Help Desk article:Setting up Tax Estimates for your Leafly Menu

Can I deactivate the menu sync?

• Yes, you can disconnect your POS in Leafly Biz.To learn how to disconnect your point of sale, we advise following the instructions in this article:How do I disconnect my point of sale?

Are Dual Menus supported with AcadiaPOS? 

• No, dual menus are not supported with this integration.