DispenseFirst Menu Integration Guide

Meghan
Meghan
  • Updated

Menu Integration Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with DispenseFirst. You will complete the following high-level steps (in order) → 

 

  1. Review the DispenseFirst FAQs
  2. Generating your API key in Leafly
  3. Enter your Leafly API key in DispenseFirst
  4. Activate and configure your menu sync in Leafly Biz

 

Integration Guide Disclaimer

For further assistance or questions, please contact DispenseFirst (support@dispensefirst.com, Mon-Sun 9AM to 5PM CST) or email help@leafly.com to connect with the Leafly Support Team. 

 

 

Leafly Setup - Generating your API Key 

1. Accessing the Integration Settings

  • Open your web browser and sign in to Leafly Biz → https://business.leafly.com
  • Navigate to the left side panel, and click on the 'Settings' arrow
  • A drop-down will appear. Select the 'Integrations' option.

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2. Integration Setup - Getting Started

 

To get started, click on the Connect my POS option once on the Integration Settings page:

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From the drop-down selection, choose the option: DispenseFirst. Select 'continue to next step' to proceed to the next screen:

 

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On this screen, your API key will be generated. You can click copy to copy your API key from Leafly. To finalize the integration steps on Leafly, please select continue to next step

 

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Click 'acknowledge and accept' to accept the Data Override Warning and complete the sync process on Leafly Biz.

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You will be taken back to the POS Settings page. At all times, you can preview your API key that has been generated for your integration on Leafly. 

 

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Please continue to DispenseFirst Setup as menu items will not sync to Leafly until those steps have been completed. 

 

DispenseFirst Setup

1. Navigate to your store settings

Log in to DispenseFirst, then head to your store settings by accessing Home --> Stores --> Select your store. Once on that page, scroll to the Leafly Integration section.

 

2. Enter your Leafly API key

Enter your Leafly API key generated in the first half of this guise in the Menu Integration Key field.

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3. Check the Enable box to begin syncing

To finalize activation, click the Enable checkbox.

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Please allow up to 15 minutes for your menu to appear on Leafly. Once your menu syncs, it will update every 30 minutes.

 

If at any time you need to pause the sync, uncheck the Enable checkbox.

 

 

Integration Configuration and Settings

Once you have successfully synced your DispenseFirst menu with Leafly, you can configure the integration and override menu data in Leafly Biz.

These changes will persist in your Leafly menu unless you disconnect and reconnect your POS and resync your POS menu data.

Locate your Menu Manager Settings by checking out this Help Desk article: Where do I locate my menu manager settings and options?

 

With DispenseFirst, you have the following options: 

 

Default Item Status

Automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status must be manually set to active before being visible on online menus.

  • Items set to “Active”: these items will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
  • Items set to “Inactive”: these items will be hidden from all online menus. They will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

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Category Mapping

Related article: Mapping your categories on Leafly

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, and Other.

If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. You can remap your POS Category to the Leafly category. 

 

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Inventory Availability Rules

Related article: Setting inventory thresholds

You can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

Note: If your POS has the ability for thresholds, those settings will override Leafly. 

 

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Inventory Exclusion Rules

Related article: How do I exclude items from syncing over to my Leafly menu from my point of sale?

You can permanently exclude inventory from appearing on your online menus by product keyword or category.

 

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Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

DispenseFirst FAQs

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?
  • No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state.
  • To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?
How often does DispenseFirst sync with Leafly? 
  • DispenseFirst pushes menu updates to Leafly every 30 minutes. 

What fields do you pull data from in DispenseFirst?

  • You can preview the fields below:

Leafly Field

DispenseFirst Field

Notes

Item Name

Product > Online Store > Online Store Name  

Category Type

Product > Group  

Strain Name

Product > Variety  

Brand Name

Product > Online Store > Brand Name  

Compound Data (THC & CBD)

Automatically sent depending on Manifest  

Description

Product > Online Store > Online Store Description  

Image

Product > Online Store > Image URL  

Price

Product > Medical/Recreation Price

--

 

Can I manually update fields on Leafly Biz that are missing? 
Do products on the menu have sales tax associated? 
  • No, sales tax is not included in the pricing for products.
  • Clients can also use our tax feature in the Menu Manager Settings Biz to set sales and excise taxes to apply in checkout. To learn more about setting these options, please check out this Help Desk article: Setting up Tax Estimates for your Leafly Menu
Can I deactivate the menu sync?
  • Yes, you can disconnect your POS in Leafly Biz. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

Are Dual Menus supported with DispenseFirst? 

  • Yes, DispenseFirst shares adequate information in sync payloads for Leafly to sort your product by medical or recreational status. You will be able to use Leafly's Dual Menu feature.
  • For more information, please refer to this article: Dual Menus.

Why is Leafly showing something different for Brand or Strain information than what I have in my POS?

  • After Leafly receives a menu payload, we will try to match strain and brand information to existing entries in Leafly's database to cross-link and provide greater visibility for menu items across the platform.

  • Sometimes particular Strains or Brands do not exist yet in Leafly's database. In that case, we are trying to smart-match to the closest available entry. This can result in incorrect links.

  • You have the ability to change or remove incorrect links by editing those fields within your Menu Manager.

Can I make changes to item data on Leafly while my POS integration is active?

  • Yes, with some limitations.
  • You are able to override every menu item field except for the price point. This allows you to update Strain or Brand links or supplement other information like cannabinoid data, photos, or description. Leafly defers to your POS system as the source of truth for item pricing.
  • These manual overrides will persist on items you edit until they go out of stock and fall off your menu entirely.