365Cannabis POS Menu Integration Guide

Amy
Amy
  • Updated

This integration is currently in Alpha. If you are interested in joining our future Beta, please email the Leafly Integrations team at api@leafly.com 

 

Integration Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with 365Cannabis. You will complete the following high-level steps (in order) → 

  1. Review the FAQs prior to syncing 
  2. Generating your API key in Leafly 
  3. Enter your Leafly API key in 365Cannabis
  4. Activate and configure your menu sync in Leafly Biz

 

Integration Guide Disclaimer

For further assistance or questions, please contact 365Cannabis Support (support@365Cannabisiq.com) or email help@leafly.com for assistance from the Leafly Support Team.

 

 

 

Leafly Setup - Generating your API Key 

1. Accessing the Integration Settings

  • Open your web browser and sign in to Leafly Bizhttps://business.leafly.com
  • Navigate to the left side panel, and click on the 'Settings' arrow
  • A drop-down will appear. Select the 'Integrations' option.

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2. Integration Setup - Getting Started

To get started, click on the Connect my POS option once on the Integration Settings page:

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From the drop-down selection, choose the option: 365 Cannabis. Select 'continue to next step' to proceed to the next screen:

 

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On this screen, your API key will be generated. You can click copy to copy your API key from Leafly. To finalize the integration steps on Leafly, please select continue to next step

 

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Click 'acknowledge and accept' to accept the Data Override Warning and complete the sync process on Leafly Biz.

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You will be taken back to the POS Settings page. At all times, you can preview your API key that has been generated for your integration on Leafly. 

 

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Please continue to 365Cannabis Setup, as menu items will not sync to Leafly until those steps have been completed. 

 

 

365Cannabis Setup

1. Field Mappings

  • Log into your 365Cannabis system to complete the necessary configuration steps. 
  • Map your 365 Item Categories to Leafly Categories

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  • Map your 365 Units of Measure to Leafly Units of Measure

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2. Menu Item Eligibility

Configure your menu items as Active for Web Order. This determines whether the item is sent to Leafly or is not sent in the payload. 

 

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3. API Credentials

Enter your Leafly API key per 365 store

  • You can always access your API key by heading into your Menu Manager Settings. To learn more, check out this article: Where do I locate my menu manager settings and options?
  • Set the store tax rate, if applicable
  • Complete your initial menu sync by selecting “Create all Leafly Items

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Integration Configuration and Settings

Once you have successfully synced your 365Cannabis menu with Leafly, you can configure the integration and override menu data in Leafly Biz.

These changes will persist in your Leafly menu unless you disconnect and then reconnect your POS and resync your POS menu data.

Locate your Menu Manager Settings by checking out this Help Desk article: Where do I locate my menu manager settings and options?

 

With 365Cannabis, you have the following options: 

 

Default Item Status

On the POS Settings page, automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status will need to manually be set to active before being visible on online menus.

  • Items set to “Active” will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
  • Items set to “Inactive” will be hidden from all online menus and will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

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Category Mapping

Related article: Mapping your categories on Leafly

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other.

If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. Remap categories as desired on the POS Settings tab once your menu is successfully synced to Leafly.

 

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Inventory Availability Rules

Related article: Setting inventory thresholds

On the POS Settings page, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

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Inventory Exclusion Rules

Related article: How do I exclude items from syncing over to my Leafly menu from my point of sale?

On the POS Settings page, you can permanently exclude inventory from appearing on your online menus. You can set exclusions by keywords and categories.

 

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Cannabinoid Calculation

Related article: Customizing your cannabinoid values on your Leafly menu

On the POS Settings page, you can select which calculation method is applied by default to the THC and CBD values coming from your POS menu. More information on the available calculation methods can be found here.

 

Please note: The THCA Only and CBDA Only setting options are unavailable for this integration. 

 

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Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

365Cannabis FAQs

Is there a cost associated with using this integration?
  • No, there is no additional cost associated with turning on this integration.

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

  • No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system.

  • To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

How often does 365Cannabis sync with Leafly? 

  • 365Cannabis sends Leafly updates every 10 minutes. These changes can take up to 15 minutes to reflect on your listing

What fields in 365Cannabis do you get the menu data from? 

  • Please see the below field mapping for the POS: 

Leafly Field

365Cannabis Field

Item Name Description
Category  Leafly Type
Strain Name Strain Code
Brand Name Brand
Compound Data (THC & CBD) THC & CBD level
Description Leafly Description
Image Retail Image
Price Unit Price

 

Can I manually update fields on Leafly Biz that are missing? 

Do products on the menu have sales tax associated? 

  • Sales tax is included in the menu item price if a tax rate is configured in 365Cannabis for your 365 store. 
  • Clients can also use our tax feature in the Menu Manager Settings Biz to set sales and excise taxes to apply in checkout. To learn more about setting these options, please check out this Help Desk article: Setting up Tax Estimates for your Leafly Menu

Are Dual Menus supported with 365Cannabis POS? 

  • Yes - confirm the items inside your POS have the correct Medical or Recreational tags assigned to them. 
  • For more information on Dual menus, please read: Learn More - Dual Menus

Why is Leafly showing something different for Brand or Strain information than what I have in my POS?

  • After Leafly receives a menu payload, we will try to match strain and brand information to existing entries in Leafly's database to cross-link and provide greater visibility for menu items across the platform.

  • Sometimes particular Strains or Brands do not exist yet in Leafly's database. In that case, we are trying to smart-match to the closest available entry. This can result in incorrect links.

  • You have the ability to change or remove incorrect links by editing those fields within your Menu Manager.

Can I make changes to item data on Leafly while my POS integration is active?

  • Yes, with some limitations.
  • You are able to override every menu item field except for the price point. This allows you to update Strain or Brand links or supplement other information like cannabinoid data, photos, or description. Leafly defers to your POS system as the source of truth for item pricing.
  • These manual overrides will persist on items you edit until they go out of stock and fall off your menu entirely.