THSuite Menu Integration Guide

Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with THSuite POS. You will complete the following high level steps (in order) → 

• Set up your sync 
• Enter your Leafly API key in THSuite
• Activate and configure your menu sync in Leafly Biz

Menu attributes that will sync to Leafly’s front-end →

• Item Name
• Category Type (Accessory | Seeds | Clone | Flower | Edible | PreRoll | Concentrate | Cartridge | Topical | Other, please see FAQs for further instructions)
• Strain (THSuite now supports Strain data, please see FAQs for instructions)
• Brand (THSuite now supports Brands data, please see FAQs for instructions)
• Compound (THC + CBD)
• Description
• Inventory Level
• Price (Sales tax is not included, please see FAQ for further details)
• Variants

Menu attributes that will not sync to Leafly’s front-end →

• Enable / Disable Pick-Up on Items (products can be manually updated on Leafly Biz with Menu tab)
• Images (this can be manually updated in Biz / on Menu tab)

 

Field Mapping

 

Leafly Field	THSuite Field	Notes
Item Name	Product Name	--
Category Type	Product Type	THSuite tracks traceability product type, then allow dispensaries to further segment by using tags. The category tags need to be spelled correctly to sync
Strain Name	Strain Name	--
Brand Name	Brand Name	--
Compound Data (THC+CBD)	THC Lab Testing Information	These are the aggregate fields for the Cannabinoid information entered.
Description	Product Description	This is on the Product Info tab of the Package dashboard -- the same screen you set pricing, edit product name, and create barcodes from.
Price	Price	This is the price of the product variant set directly or by pricing tiers
Variants	Product Variant	--

 

FAQs (please review prior to menu sync)

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

• No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

Once I make a change in my POS, how soon will I see the changes on Leafly’s menu? 

• Changes within THSuite should automatically sync to Leafly’s menu. Please allow 10 - 15 minutes for the menus to sync.

Can I manually update fields on Leafly Biz that are missing? 

• With this integration, when you are synced, you can:
  • manually select staff picks
  • override status of items received from the POS (active/inactive)
  • set inventory thresholds at a global and category level
  • override your POS menu items with your own product photography, descriptions, potency values and more
• If you disconnect and choose to retain data from your last POS sync, any overrides made in Leafly Biz will remain unless a POS is reconnected and resynced to Leafly.
• If you disconnect and choose to restore pre-POS connected menu data, any overrides made in Leafly Biz will not remain and will be deleted. 

Where do I upload my photos?

• THSuite does not currently support photo uploads to menu feeds. You are able to manually upload images via Leafly Biz (after the next sync, these images will remain). If you run into an issue where images are disappearing, please use our Request Form to contact our Support Team.

Do products on the menu have sales tax associated?

• Currently, sales tax is not included in the pricing for products. Clients can update the pricing in their POS or use the Deals module to notify clients.

How do I add Strain and Brand data into THSuite?

• THSuite has implemented both Strain and Brand fields within their system for clients to enter data. Please note: if you’d like to have this data available once you are synced, please add this data prior to activating your menu sync.
• To update Brands, go to Inventory → Suppliers → Click the Edit button on the desired supplier → the Brand field will be the second text field for you to add / update brand details.
• To update Strains, go to Inventory → Packages → click on the desired package/product → go to the Product Info tab → the Strain field will be the second text field for you to add / update strain details.

Can I regenerate my Leafly API key? 

• If you need to regenerate your Leafly API key, please contact Leafly support using our Request Form.

Can I deactivate the menu sync?

• Yes, you can disconnect your POS in Leafly Biz. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

Leafly Setup

Menu Tab

• Open your web browser and sign into Leafly Biz → https://business.leafly.com/Admin
• Once on your dashboard, click on the 'Menu' tab (a new window will open)
  

Menu Settings

• Navigate to your Menu Settings on the Menu page by clicking on the navigation bar in the upper right-hand corner. 

• Click on Settings in the drop-down to navigate to your Menu Settings.

POS Settings

• On the Connect your POS screen, select 'connect my POS' to begin the integration sync process. 

• Select THSuite from the dropdown

• Select 'continue to next step'. Once you do, your Leafly API key will be generated for you to copy. 

• Click 'copy' to copy your Leafly API key to share with the THSuite team.

Note: If a key does not appear, you can click go back and restart the steps outlined above. Your Leafly API key will always be available in your POS Settings tab.

• Once copied, click 'continue to next step' to continue the sync process on Leafly Biz. 

• Click 'acknowledge and accept' to accept the Data Override Warning and complete the sync process on Leafly Biz.

• You will be taken back to the POS Settings page, with a success message in the upper right corner.

Note: There are steps on the THSuite side to finish this setup and fully activate the sync. The next section will walk you through steps on how to complete this activation within THSuite.

 

THSuite Setup
Log into your THSuite system

• Go to the Store portal → click onto the Integrations tab on the side screen.
• Once on the page, select the Leafly tile.

Once you are on the Leafly page →

• Paste the API Client Key
• Check off the Active checkbox
• Click Save

 

Leafly Configuration (post-POS sync)

Once you have successfully synced your THSuite menu with Leafly, you can configure the integration and override menu data in Leafly Biz. These changes will persist in your Leafly menu unless you disconnect and then reconnect your POS and resync your POS menu data. This section will walk you through the configuration available in Leafly Biz today.

 

Default Item Status

On the POS Settings page, automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status will need to manually be set to active before being visible on online menus.

• Items set to “Active” will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
• Items set to “Inactive” will be hidden from all online menus and will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

 

 

Inventory Availability Rules

On the POS Settings page, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

 

 

Inventory Exclusion Rules

On the POS Settings page, you can permanently exclude inventory from appearing on your online menus. You can set exclusions by keywords and categories.

 

 

Category Mapping

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other. If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. Remap categories as desired on the POS Settings tab once your THSuite menu is successfully synced to Leafly.

 

 

Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

Integration Guide Disclaimer

For further assistance or questions, please reach out to THSuite Support (support@thsuite.com) or use our Request Form to contact the Leafly Support Team. 

Please also visit our Knowledge Base for helpful hints and tips.