Integration Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with MJFreeway. You will complete the following high-level steps (in order) → 

• Review the FAQs prior to syncing
• MJFreeway Setup
• Request your MJFreeway credentials from the MJFreeway Team
• Post-Integration Actions In Leafly

 

 

MJFreeway Setup

1. Legacy Menu Deactivation

If you are using Leafly’s legacy (older) menu integration with MJ, you will need to log into your MJ Freeway system to deactivate the previous version →

• Click onto Facility Settings
• Select Manage Third-Party Integrations
• On the Active tab, find “Leafly” in the list and click Edit

From the “Active” drop-down menu →

• Select No
• Click Save

Once saved, you will be brought back to the Third Party integrations page where you will see the old Leafly integration has been moved to the Inactive tab.

 

2. Request your API Credentials

• Send an email to MJ Freeway at partners@mjfreeway.com to request your API credentials. 
  • Please copy help@leafly.com on the email request for Leafly team visibility
  • You will be requesting the following identifiers:

1. API Key
2. Facility ID
3. Org ID
4. User ID

• MJ Freeway will share the requested credentials with Leafly directly. Note: If you have multiple locations, please list each one separately.

 

 

Leafly Setup - Completing your Sync

1. Accessing the Integration Settings

• Open your web browser and sign in to Leafly Biz → https://business.leafly.com
• Navigate to the left side panel, and click on the 'Settings' arrow
  

• A drop-down will appear. Select the 'Integrations' option.

2. Integration Setup

On the Connect your POS screen, select 'connect my POS' to begin the integration sync process. 

• Under POS System, select the drop-down to find MJFreeway.
• Click the option
• Enter your MJ Freeway API credentials in the appropriate fields. You’ll enter a valid API key, Facility ID and Org ID and User ID to successfully connect. 

• Once you’ve entered your credentials, click test credentials to confirm entered correctly.
  
• Once you’ve successfully tested your credentials, select continue to next step. 

• Click acknowledge and accept to accept the Data Override Warning and complete the sync process on Leafly Biz. 

• You will be taken back to the POS Settings page, with a success message in the upper right corner. 

 

 

Leafly Configuration (post-POS sync)

Once you have successfully synced your MJFreeway menu with Leafly, you can configure the integration and override menu data in Leafly Biz.

These changes will persist in your Leafly menu unless you disconnect and then reconnect your POS and resync your POS menu data.

Locate your Menu Manager Settings by checking out this Help Desk article: Where do I locate my menu manager settings and options?

 

Default Item Status

On the POS Settings page, automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status will need to manually be set to active before being visible on online menus.

• Items set to “Active” will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
• Items set to “Inactive” will be hidden from all online menus and will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

 

Category Mapping

Related article: Mapping your categories on Leafly

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other.

If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. Remap categories as desired on the POS Settings tab once your menu is successfully synced to Leafly.

 

 

Inventory Availability Rules

Related article: Setting inventory thresholds

On the POS Settings page, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1. 

 

Inventory Exclusion Rules

Related article: How do I exclude items from syncing over to my Leafly menu from my point of sale?

On the POS Settings page, you can permanently exclude inventory from appearing on your online menus. You can set exclusions by keywords and categories.

 

Room Exclusion

Related article: Including/excluding inventory rooms on Leafly

On the POS Settings page, you can exclude inventory that resides within a POS “ROOM” that you do not wish to be shown on your online menu. 

 

Cannabinoid Calculation

Related article: Customizing your cannabinoid values on your Leafly menu

On the POS Settings page, you can select which calculation method is applied by default to the THC and CBD values coming from your POS menu. More information on the available calculation methods can be found here.

 

Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

FAQ (prior to syncing, please review)

What is the SLA for receiving the MJ Freeway credentials after sending the request? 

• Once requested, MJ Freeway will send the API keys to Leafly within 2 business days. Leafly will activate the integration within 1 business day upon receipt of the API keys.

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

• No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

Once I make a change in my POS, how soon will I see the changes on Leafly’s menu?

• Changes made in MJ Freeway will automatically sync to Leafly’s menu. Please allow up to 10 minutes for the change to appear.

Why are some products that should appear in a specific category falling into the “Other” category? 

• There are some restrictions around category types. Leafly can only map to one Leafly category. We currently support Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other. If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. You can remap categories in Leafly Biz. You can find the instructions to remap under Leafly Configuration > Category Mapping in this article or by checking out this article: Mapping your categories on Leafly

Can I manually update fields on Leafly Biz that are missing?

• With this integration, when you are synced, you can:
  • manually select staff picks
  • override status of items received from the POS
  • set inventory thresholds at a global and category level
  • override your POS menu items with your own product photography, descriptions, potency values and more
• If you disconnect and choose to retain data from your last POS sync, any overrides made in Leafly Biz will remain unless a POS is reconnected and resynced to Leafly. 
• If you disconnect and choose to restore pre-POS connected menu data, any overrides made in Leafly Biz will not remain and will be deleted. 

Do products on the menu have sales tax associated?

• Clients can use our tax feature in the Menu Manager Settings Biz to set sales and excise taxes to apply in checkout. To learn more about setting these options, please check out this Help Desk article: Setting up Tax Estimates for your Leafly Menu

How should I enter THC + CBD data?

• Currently, the only area to include potency information for a product in MJ is on the Product Create/Modify page, and it must be manually entered. Actual lab results for a specific package of inventory is determined by the State and is a different workflow and setting. To have Potency Information such as THC and CBD display in Leafly, users will need to manually enter that information into the Product Create/Modify Page.

How are my THC and CBD values from my POS presented in Leafly? 

• Leafly allows you to choose the calculation method to be applied to the cannabinoid values coming from your POS menu. More information on the available calculation methods supported in Leafly can be found here.
• You can change the default method applied to your menu in Leafly Biz. You can find the instructions to change the default calculation method applied under Leafly Configuration > Cannabinoid Calculations in this article.

Can all MJ clients integrate with this sync?

• All clients outside of Pennsylvania are able to sync their menus. This is due to a restriction, where data cannot leave the MJ / Leaf Data platforms. 

Can I deactivate the menu sync?

• Yes, you can disconnect your POS in Leafly Biz. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

Field Mapping

Leafly Field	MJFreeway Field	Notes
Item Name	Item Name
Category Type	Category
Strain Name	Strain Name
Brand Name	Item Brand	If included in Item Name, Leafly will separate Brand and Item name.
Compound Data (THC + CBD)	Potency Information → D9THC + CBD
Description	Product Expansion Description
Image	Product Image (Primary)	JPEG or PNG image
Price	Price

 

Integration Guide Disclaimer

For further assistance or questions, please reach out to MjFreeway Support (support@mjfreeway.com) or call them at 888.932.6537 ext. 1. You can use our Request Form to contact the Leafly Support Team. 

Please also visit our Knowledge Base for helpful hints and tips.