Process Overview

This article will walk you through the necessary steps to successfully activate your Menu integration with Leaf Logix POS. You will complete the following high level steps (in order) →  

• Obtain your API credentials from Leaf Logix
• Enter your Leaf Logix API credentials into Leafly Biz
• Activate and configure your menu sync in Leafly Biz

Menu attributes that will sync to Leafly’s front-end →

• Online Title / Product Name
• Online Description / Description
• Category
• Strain
• Brand 
• Compounds (THC, THCa, CBD, CBDa) → Fall back to product details if lab results aren’t available 
• Variants
• Inventory Level by room
• Image

 

FAQs (please review prior to menu sync)

If I have an existing menu in Leafly, do I need to save it prior to syncing my POS menu?

• No. Leafly will automatically save a copy of the menu that you maintained before connecting your POS system. If you encounter any issues with the data that is pulled in from your POS, you can quickly revert back by selecting “Disconnect and restore pre-POS connected menu data” when disconnecting the POS and reverting the menu back to its original state. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

What is the SLA on receiving the Leaf Logix credentials once requested?

• You should receive the Leaf Logix credentials in no more than 48 hours (not including weekends).

Once I make a change in my POS, how soon will I see the changes on Leafly’s menu? 

• Changes made in Leaf Logix will automatically sync to Leafly’s menu. Please allow up to 15 minutes for the change to appear. 

Can I manually update fields on Leafly Biz that are missing? 

• With this integration, when you are synced, you can:
  • manually select staff picks
  • enable/disable items availability for Leafly Pickup
  • set inventory thresholds at a global and category level
  • override your POS menu items with your own product photography, descriptions, potency values and more
• If you disconnect and choose to retain data from your last POS sync, any overrides made in Leafly Biz will remain unless a POS is reconnected and resynced to Leafly.
• If you disconnect and choose to restore pre-POS connected menu data, any overrides made in Leafly Biz will not remain and will be deleted. 

Do products on the menu have sales tax associated? 

• Currently, sales tax is not included in the pricing for products. Clients can update the pricing in their POS or use the Deals module to notify clients.
• Clients can also use our tax feature in the Menu Manager Settings Biz to set sales and excise taxes to apply in checkout. To learn more about setting these options, please check out this Help Desk article: Setting up Tax Estimates for your Leafly Menu

Why are some products that should appear in a specific category falling into the “Other” category?

• We currently support Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other. If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. You can remap categories in Leafly Biz. You can find the instructions to remap under Leafly Configuration > Category Mapping in this article. 

Is there a way to set a minimum threshold amount for products?

• Yes, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1 (one). You can find instructions for this setup under Leafly Configuration > Inventory Availability Rules in this article. 

Can I deactivate the menu sync?

• Yes, you can disconnect your POS in Leafly Biz. To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

Leaf Logix Setup
Leaf Logix Credentials

Email Leaf Logix (support@leaflogix.com) requesting →

• Setup for Leafly 2-way integration
• API Key

Leaf Logix <> Leafly Order Integration

Please note, if you plan on implementing the Leaf Logix <> Leafly Order Integration, you will need to request that Leaf Logix activate the "Notify Customer" button for your store. It is easiest to do this at the same time you are requesting your two-way API key.

The “Notify” button needs to be enabled per store in Leaf Logix by Leaf Logix Support. The “Notify” button changes the order status in Leaf Logix to “fulfilled” which notifies Leafly of the status change for customer notification that the order is either ready for pickup or en route if delivery. This is a per-store requirement for the Order workflow. Contact support@leaflogix.com to enable the “Notify” button.

E-Commerce Room 

Before setting up your Leafly Menu, you will need to make sure your rooms are listed correctly within Leaf Logix. To do, head into the Maintenance Section then select Rooms within your Leaf Logix POS and make sure the following have been completed: 

• Is E-Commerce Room? field selected as yes
• Room Accessible by Menus field has Leafly selected

 

Leafly Setup - Completing your Sync

1. Accessing the Integration Settings

• Open your web browser and sign in to Leafly Biz → https://business.leafly.com
• Navigate to the left side panel, and click on the 'Settings' arrow
  

• A drop-down will appear. Select the 'Integrations' option.

2. Integration Setup

• Select connect my POS to begin the integration sync process.

• Select Leaf Logix Menu from the drop-down selection

• Select 'continue to next step' to proceed to the next screen
• Enter your Leaf Logix API Key in the appropriate field to successfully connect.

• Once you’ve entered your credentials, click 'test connection' to confirm entered correctly.

• Once you’ve successfully tested your credentials, click 'continue to next step'. 
• Click 'acknowledge and accept' to accept the Data Override Warning and complete the sync process on Leafly Biz.

• You will be taken back to the POS Settings page with a success message in the upper right corner and POS Status of Connected. Your POS menu data will now begin to pass to Leafly.

 

Leafly Configuration (post-POS sync)

Once you have successfully synced your Leaf Logix menu with Leafly, you can configure the integration and override menu data in Leafly Biz. These changes will persist in your Leafly menu unless you disconnect and then reconnect your POS and resync your POS menu data. This section will walk you through the configuration available in Leafly Biz today.

 

Default Item Status

On the POS Settings page, automatically set new and restocked items to either active or inactive by default. Items automatically set to an inactive status will need to manually be set to active before being visible on online menus.

• Items set to “Active” will show up on all online menus and be set to “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.
• Items set to “Inactive” will be hidden from all online menus and will no longer be “Available for Pick-Up/Delivery” if your store participates in any of Leafly’s order ahead programs.

 

Inventory Availability Rules

On the POS Settings page, you can set inventory thresholds at both the Global and Category levels. If a threshold is defined, items with inventory counts under the thresholds set will be automatically hidden from your online menus. By default, the threshold is set to 1 (one).

 

 

Inventory Exclusion Rules

On the POS Settings page, you can permanently exclude inventory from appearing on your online menus. You can set exclusions by keywords and categories.

 

 

Category Mapping

We currently support the following categories → Accessory, Seeds, Clone, Flower, Edible, PreRoll, Concentrate, Cartridge, Topical, Other. If your POS assigned category does not align with a predefined Leafly category, it will be assigned a category of Other by default. Remap categories as desired on the POS Settings tab once your Leaf Logix menu is successfully synced to Leafly.

 

Room Exclusion Rules

On the POS Settings page, you can exclude inventory that resides within a POS “ROOM” that you do not wish to be shown on your online menu. 

 

Edit your POS Credentials

Complete the following steps to edit your POS credentials:

• On the POS Settings page, select the navigation bar under the Status section. This will expose the drop-down navigation menu.

• Select 'Edit POS Credentials' in the drop-down navigation menu.
  

• An overlay window will appear with your existing API credentials included. Edit the necessary information and click Save when complete. When successfully saved, you’ll be taken back to the POS Settings page.

Cannabinoid Calculation

On the POS Settings page, you can select which calculation method is applied by default to the THC and CBD values coming from your POS menu. More information on the available calculation methods can be found here.

To learn more, please review this article: Customizing your cannabinoid values on your Leafly menu

 

Disconnecting your POS

To learn how to disconnect your point of sale, we advise following the instructions in this article: How do I disconnect my point of sale?

 

 

Integration Guide Disclaimer

For further assistance or questions, please reach out to Leaf Logix Support (apisupport@Leaf Logixsoftware.com) or use our Request Form to contact the Leafly Support Team. 

Please also visit our Knowledge Base for helpful hints and tips.